Banquet Policies
Facility
The Lodge at Bass Lake has a private banquet facility above the restaurant that can accommodate approximately 100 guests. The space consists of two large, interconnected rooms that have accessible restrooms and elevator service to the second floor for guests that are unable to manage the stairs. To see the banquette facility, make arrangements with one of the restaurant managers. The charge for the use of the facility is $250.00. All parties booked in the banquet facilities are guaranteed private unless otherwise agreed upon.
Keep in mind the actual capacity will diminish if items such as dance floors, head tables, audio-visual equipment, décor or display tables are used.
The Lodge at Bass Lake strives to do whatever we can to make your occasion as special as it can be. When planning with you the details of your function, we will answer any questions that you may have. We would like to make your function as easy and enjoyable as possible for you and your guests.
Banquet Policies
Booking Your Time and Date: The Lodge at Bass Lake requires payment of the $250.00 room rental fee for your event in the banquette room. The deposit is required before we will reserve your date and time for you. The payment can be made in the form of cash, credit or company check. We are always actively talking to people about potential events. There is no guarantee that the room will be held without this payment. The deposit is refundable if you cancel within 60 days prior to the event. When canceling a reservation you must speak with the manager.
Cancellation Policy: Any function canceled within sixty days will forfeit the room rental fee automatically. Prior to sixty days we will refund the room rental fee.
Payment: All bills are to be paid in full the day of your function by either cash or credit card. If you prefer to pay by personal or business check you must make prior arrangements with a manager. In that case, we will give you an estimated preliminary bill that must be paid 72 hours in advance. A final bill will be presented at the end of your function with the remainder to be paid in full at that time. We do not extend any promotions to our banquet or private function parties. We do not accept gift cards as payment for banquets or any other private functions.
Prices: We will charge current menu pricing on all events if the items are on the current menu. All banquet menu pricing is only guaranteed 30 days out. Prices may increase without notice prior to 30 days from the event and are based on market increases.
Service charges and sales tax: Tax and service charge will be added to the final bill. Pricing for all banquet and private functions does not include 6.75% sales tax and 22% service charge. When booking a private function in a private room you will have a server or servers that will be assigned especially to your party. We require a minimum $100.00 service charge at lunch and a minimum $150.00 service charge at dinner for each server or 22%, whichever is greater of the two. Service charges are for server gratuities and cost associated with booking your event. No other gratuities or service charges will be expected or incurred. We reserve the right to determine the number of servers that you will need for your function.
Booking a private function: When booking a private function, you must speak with one of our managers. When having any correspondence about your party you must speak to a manager to arrange or modify any details.
Guarantee policy: Once the room fee has been received and a specific date and time has been selected, we will send you an e-mail confirming your private function. The confirmation will outline the time, food and beverage and the number of guests attending the function. The number of guests attending must be guaranteed at least seven days prior to the function. You must send us an e-mail or written confirmation of the total number of attendees. This will act as a contract between The Lodge at Bass Lake and the Inn and the host of the function. If fewer guests attend than the guaranteed number, you will be charged for the entire guaranteed number; if the number of guests attending the function exceeds the guaranteed number you will be charged for the additional guests. The Lodge at Bass Lake reserves the right to substitute other available food and services if necessary for the unplanned guests.
Food & Beverages: All appropriate laws pertaining to food and beverage, or consumption are strictly adhered to. All food and beverages must be purchased from Bass Lake Taverne and Inn. No food or beverage of any kind, except for specialty cakes, may be brought into The Lodge at Bass Lake. We do charge a $1 per person fee for bringing in a cake. The Lodge at Bass Lake prepares the quantities of food and beverages based on the guaranteed number of guests, in ample amounts to ensure that all guests at the event enjoy an attractive selection of food and drink. We will package any leftover food for you to take home that you have paid for, this does not include food from a buffet. It is your responsibility to properly take care of it once it leaves the premises
All alcoholic beverages must be served by The Lodge at Bass Lake staff and consumed on the premises. Open beverage containers or glasses may never be taken off the premises. No alcoholic beverages will be served to guests under the age of 21 and photo ID’s will be required for any guest ordering or consuming alcohol. The Lodge at Bass Lake reserves the right to discontinue service of alcoholic beverages to any group or individual guest should any The Lodge at Bass Lake personnel determine that to continue service would not be in the best interest of the guest or The Lodge at Bass Lake.
Personal Property: The Lodge at Bass Lake does not have space available to store personal property, equipment or supplies belonging to or rented by the function host before or after scheduled functions. All such items must be removed from The Lodge at Bass Lake immediately following the function. The Lodge at Bass Lake will not assume or accept responsibility for damage to or loss to personal property or rented equipment left prior to, during, or following any function.
Private Property: The Lodge at Bass Lake does not allow you to affix anything to walls, floors, ceiling, or room furnishings with nails, tape, staples, or any other substances. The host of the function assumes all responsibility for any and all damages to or loss of property from the function room caused by guests, invitees, volunteers, independent contractors, or any other person affiliated with the sponsored function. No silly string, fire hazards, or glitter are allowed to be used anywhere in the facility.
Business Hours and Banquet Duration: The hours of operation are posted for The Lodge at Bass Lake. Any deviation from posted hours must be set forth in writing prior to the function. Functions are available at The Lodge at Bass Lake on all days in which the facilities are open for business. There is a four hour standard duration time for individual banquets or parties. Events that request more than a four hour duration must be approved prior to the event and may be subject to additional charges.
Closing: All entertainment that has been approved by The Lodge at Bass Lake must be finished by midnight. All banquet rooms must be vacated by 1:00 a.m. The last call for alcoholic beverages will be no later than 12:00 a.m. midnight. The management of The Lodge at Bass Lake reserves the right to control all functions held on premises and to discontinue service of alcoholic beverages at any time, if in the judgment of The Lodge at Bass Lake Management, it would be in the best interest of The Lodge at Bass Lake and or the guests to do so.
Private Bar: If you require a bar set-up in the room, we charge $100.00 for the bar set-up. You may specify what you would like served to your guests for the function. You will be charged on a per drink basis for the liquor that your guests consume.